Checklist For Submitting Donations Online

(Donations must be submitted online by Friday, March 9, 2018)

Catalog Title (required)

This should be as you want it to appear in the catalog, think short and sweet, just a few words.

Catalog Description (required)

This should descriptive yet brief and include any restrictions such as blackout dates or gender and age preferences.

Type of Donation (required)


Physical Item

If you choose this option, you will be asked to select one of the following:

  • Donor will deliver item to WSF by Friday, May 18, 2018
  • Item must be picked up from donor by an auction volunteer


If you choose this option, you will be asked to selection one of the following:

  • Donor will coordinate with Winning Bidder

Event, Party, Clinic or Workshop

If you choose this option, you will be asked to selection one of the following:

  • Number of Guests (required)
  • Location (optional)
  • How will this event be scheduled? (required) Then choose one of the followinng:
    • By Mutual Agreement
    • Date is Already SetIf you choose this option you will be prompted to enter a date as MM/DD/YYYY.

Lead Donor (required)

List it as you would like it to appear in the auction catalog. If there are multiple donors, the Lead Donor should be the donor who the bidder will contact to make arrangements.

Lead Donor Email (required)

This should be the DONOR’S email so that they receive a confirmation email. If you use your email, you may be held responsible for the donation. If the donor is a minor, please enter a parent’s or guardian’s email.

Lead Donor Value (required)

(In the case of a mulit-donor item, enter this donor’s portion of the value only. You will enter the other donor’s value later separately and the package value will be totaled automatically.)

Lead Donor Contact Information (only required for non-WES donors)

– First Name

– Last Name

– Company

– Website

– Street Address

– Street Address Line 2

– City, State & Zip

– Phone

Please indicate whether this is a single- or multi-donor item (required)

  • Multi-donor item with like-donors sharing the cost (evenly or not) – Choose this option for multi-donor items where the donors are all sharing the value of the same item, such as a party.
  • Donor is donating a specific piece of a multi‐donor packageChoose this option if one or more of the donors is a 3rd party vendor donating their goods or services to a party for example. This option ask you for a short description of the vendor’s donation.

Credentials (required)

Choose one of the following:

  • I am an auction solicitor entering this item on behalf of the donor
  • I am the donor of this item AND also an auction solicitor
  • I am the donor and NOT an auction solicitor

If you are an auction solicitor enter the following information:

– Solicitor Name

– Solicitor Email

– Recommented Category – (Then choose one of the following):

  • Live
  • Premier Online
  • Online (Then choose from a list of this year’s online categories.)
  • Other (This is for auction tickets or other donations that are not for sale as items.)

– Recommended Pricing (Then choose one of the following):

  • This item will go the Highest Bidder
  • This is a Subscription item with a Fixed Price

If you choose Subscription Item you will be prompted for the following:

– Suggested Subscription Price

– Subscription Price Qualifier (Then choose one of the following):

– per person
– per couple
– per student
– per family
– other (then enter your suggested qualifier)